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Privacy Notice and Data Protection




Data Protection Act 1998: How we use your information



Rosehill Infant and Nursery School is a ‘data controller’ for the purposes of the Data Protection Act. We collect and process personal information relating to our pupils and may receive information about them from a previous school or college, local authority, the Department for Education [DfE] and the Learning Records Service.


We hold this personal data to:


  • support our pupils’ learning
  • monitor and report on their progress
  • provide appropriate pastoral care
  • ensure a duty of care with regard to safeguarding
  • assess the quality of our services and how well our school is doing


Information we hold about our pupils will include their contact details, family information, national curriculum assessment results, attendance information, any exclusion information, where they go after they leave us and personal characteristics such as their ethnic group, any special educational needs they may have as well as relevant medical information.


We are required, by law, to pass certain information about our pupils to Derby City Council, our local authority [LA], and the Department for Education [DfE]. Information may also be shared with a third party if this will be of specific benefit to our children, but only if we are satisfied that their data protection procedures are in accordance with ours. We will obtain the data protection policy document from any third party we use, and this will be available from the school office if you have any queries about it.


It may be necessary to give information to the emergency services if the need ever arose with a pupil injuring themselves or being involved in a serious incident. They are data controllers in respect of the data they receive, and are subject to the same legal constraints in how they deal with the data.


We will not give your personal data to anyone without your consent unless the law and our policies allow us to.


Pupils as data subjects, have certain rights under the Data Protection Act, including a general right to be given access to personal data held about them by the data controller. The presumption is that by the age of 12 a child has sufficient maturity to understand their rights and to make their own access request, if they wish. A parent would normally be expected to make a request on a child’s behalf if the child is younger. Parents may also request access on their own behalf regarding information held on themselves. This request must be made in writing.


If you want to receive a copy of the information that we hold and/or share, please contact:


      Mrs Helen Kelk

Head Teacher

Rosehill Infant and Nursery School

Reginald Street

Derby DE23 8FQ



If you need more information about how our local authority, the DfE and others collect and use your information, please click on the orange links to visit:



If you are unable to access these websites, please contact the LA or the DfE as follows:

  • Information Governance

Derby City Council
Council House
Corporation Street


Tel: 01332 640763


  • Public Communications Unit
    Department for Education
    Sanctuary Buildings
    Great Smith Street
    SW1P 3BT


Tel: 0370 000 2288.